Payroll & Benefits Administrator - Opera Theatre of Saint Louis
Description
Opera Theatre of Saint Louis is hiring a Payroll & Benefits Administrator. This position is an integral member of OTSL’s Administration & Finance department, responsible for processing the company’s year-round and seasonal payroll, and managing the administration of the company’s benefits program.
Responsibilities
Payroll & Benefits Administration
Process bi-weekly and seasonal weekly payrolls in a timely manner, assuring accurate documentation, pay rate, benefit eligibility, deductions, garnishments, assigned schedule, budget codes, leave accruals, and any other payroll items; (OTSL currently utilizes Paychex for payroll processing.)
Maintain current and accurate payroll records for all employees.
Process and submit all union pay according to respective collective bargaining agreements including withholdings, pension, etc. Maintain clear and accurate records of all union related filings.
Collaborate with Human Resources regarding new employees to address any questions concerning compensation, benefits, effective dates, etc., and to coordinate employee termination and other employment changes;
Complete all requests for employment verification, payroll garnishment, unemployment claims and all payroll related filings.
Act as primary liaison to payroll and benefits vendor(s) and providers;
Perform the role of 401(k) Plan Administrator and be responsible for all related duties;
Coordinate the administration and maintenance of the various employee benefit programs, including managing open enrollment periods, communicating all benefit information to the appropriate benefits provider, and accurately coding all benefits related payments.
Serve as a primary contact for employee payroll and benefits-related questions, providing internal customer service of the highest quality;
As required, conduct research, create reports, and provide information to the Controller and Director of Administration & Finance about payroll information, employee benefit programs and usage, and other related areas.
Additional Accounting Duties
Assist with additional accounting duties, as assigned, including
Prepare journal entries, related analysis and data entry;
Process deposits and perform account reconciliations as assigned;
Assist with audit schedule preparation as requested.
Experience & Qualifications
Associates degree in accounting or related field;
3 or more years of relevant experience; or a satisfactory combination of education, experience, and training which demonstrates knowledge, skills, and abilities to perform duties;
Strong payroll and benefits administration experience. Experience with third-party payroll management systems such as Paychex / Paychex Flex preferred.
Proficiency in Microsoft Office and experience with at least one accounting package.
Experience working with union payroll preferred.
Ideal Candidate Profile
A strong attention to detail;
Ability to manage multiple projects with overlapping deadlines;
An eye for problem solving and process-improvement;
Excellent written and verbal communication skills;
Desire to work as a team player.
Compensation
This is a full-time, non-exempt position.
Compensation: $53,000-$56,000 annual salary
Robust benefits package including health insurance, open PTO policy, 401k match, and more.
Opera Theatre has a flexible work policy which allows for some hybrid work and asynchronous schedule arrangements, based on position and other factors.
To Apply
Applicants for the position are asked to submit a resume along with a cover letter that describes their interest in the position and outlines their relevant experience and qualifications.
About Opera Theatre of Saint Louis
Opera Theatre of Saint Louis (OTSL) is a nationally recognized nonprofit organization known for innovative productions featuring outstanding young artists. The company offers a festival opera season each spring which attracts ticket buyers from zip codes throughout the metropolitan area, as well as visitors from nearly 50 states and multiple countries. As of 2024, OTSL has presented 41 world premieres, which may be the highest percentage of new work in the repertory of any American company. In addition to the spring Festival Season, OTSL operates year-round education and community programs serving nearly 17,000 local children and adults.
Opera Theatre of Saint Louis has a year-round artistic and administrative staff of approximately 45, which grows to more than 500 during the Festival Season. Several hundred volunteer members of the Opera Theatre Guild provide support for all aspects of Opera Theatre’s work and advocate for the company throughout the greater St. Louis community. The company’s annual budget size is approximately $12 million; contributed revenue represents more than 50% of budget.
At Opera Theatre of Saint Louis, we value equity, diversity, and mutual respect. We strongly encourage people of color, LGBTQ+ individuals, women, people with disabilities, and others who have been historically excluded to apply. Our goal is to be a diverse workforce that is representative of our community. We are committed to creating an inclusive environment for all employees.
OTSL will not discriminate against employees or applicants on the basis of race, color, religion or belief; national, social, or ethnic origin; age; sex, sexual orientation, gender identity and/or expression; physical, mental, or sensory disability; family or parental status; genetic information or characteristics; protected veteran status; or any other protected class under federal, state, or local law. OTSL will not tolerate discrimination or harassment based on any of these characteristics.
If you need assistance or accommodation in completing an application, interviewing, or otherwise participating in the employee selection process, please contact (314) 963-4233 or tbennett@opera-stl.org.
